Business process automation
Invoices that enter themselves.
We read your invoices, delivery notes and documents with AI, check the data against your rules and post it straight into your ERP. Your team only reviews the exceptions.
The problem
Sound familiar?
Hours of manual entry
Someone in finance spends a good part of the day copying data from PDFs into the system.
Costly mistakes
A mistyped tax ID or a wrong amount only shows up at month-end close, when fixing it costs twice as much.
Approvals lost in email
Nobody knows where each invoice stands, and due dates slip for lack of follow-up.
How it works
From the inbox to the ERP.
Capture
Invoices arrive by email, shared folder or supplier portal, and the system picks them up on its own.
AI extraction
It identifies supplier, tax ID, amounts, taxes, purchase order and due date, in any format.
Validation
It checks the data against your purchase orders and rules, and routes exceptions to the right person.
ERP posting
Approved documents go into your system with a record of every step for audit.
What you get
A working flow on your real documents.
- Automation in production that handles invoices, delivery notes, credit notes and any other documents we define together.
- Tracking dashboard showing the status of every document: processed, in review, approved or rejected.
- Rules your team controls for tolerances, approvers and exceptions, without needing us for every change.
- Documentation and training so the finance team can use it from day one.
Works with what you already use
Timeline and price
- Diagnostic1 week
- Implementation4 to 6 weeks
- PriceFixed, set during the diagnostic
FAQ
What people usually ask us.
Does it work with scanned invoices or photos?
Yes, as long as they are legible. It also handles digital PDFs, which give the most accurate results.
What if the AI gets something wrong?
Every extracted field has a confidence score. Anything uncertain goes to a person for review before it is posted.
Do I need to change my ERP?
No. We connect to the system you already use, through its API or its import options.
Does my data leave the company?
We use AI providers that do not train on your data, or models inside your own cloud if you need it. We settle this in the diagnostic.
Book a diagnostic
Tell us what you want to automate.
We reply within one business day with a few questions and a time to talk. Calls in English or Spanish.
hello@southkeel.com